44 SARNIA IMPERIAL SQUADRON PRIVACY POLICY

44 Sarnia Imperial Squadron, Royal Canadian Air Cadets (the Squadron) is committed to respecting the personal privacy of all website visitors. The following statement summarizes the privacy practices of the Squadron, explaining why and how personal information is collected, how the Squadron uses this information, and under what circumstances this information is disclosed.

Personal information means information about an identifiable individual, but does not include the name, title and business address or telephone number of an employee of an organization.

Elements of this policy which relate, specifically, to the website apply to the Squadron website only. We are not responsible, in any way, for the practices of other websites which may be linked to the Squadron’s website.

CONSENT

The Squadron collects personal information only when it is voluntarily provided to us. We will seek consent to the use or disclosure of personal information at the time of collection, prior to use or disclosure, when applicable.

In determining the form of consent to use, including whether it is expressed or implied, the Squadron will consider the sensitivity of the information and the reasonable expectations of the individual in the circumstances. For example, when an individual fills out a form, the individual implies that the Squadron may use the personal information for the purposes for which the form was filled out.

The Squadron will not require an individual to consent to the collection, use or disclosure of information beyond that required to fulfill the specified purpose.

LIMITING COLLECTION

Personal information is obtained by the Squadron only when supplied voluntarily. In general, it will be obvious when the Squadron is collecting personal information, because it will require filling out a form or otherwise initiating or maintaining communication and correspondence.

The collection of personal information shall be limited to that which is necessary for the purposes identified, and information shall be collected by fair and lawful means. The Squadron will not use any form of deception to obtain personal information.

The Squadron does not automatically gather personal information online. The website is accessed anonymously.

The Squadron collects website visitor information obtained using cookies in a non-identifying aggregate form for use to enhance website design. This information remains confidential and does not identify individuals. The Squadron does not sell information obtained using cookies or use it for any promotional or marketing purpose.

LIMITING USE

By providing personal information to the Squadron, individuals consent to the use of their personal information for the stated purpose. If an individual initiates communication with the Squadron (for example, by sending the Squadron an e-mail) and provides personal contact information, we will assume that we have the individual’s consent to use the personal contact information to respond to the communication.

LIMITING DISCLOSURE

Disclosure of personal information is made to the Squadron, the Department of National Defence and approved Squadron authorities and contactors who require this information to perform their official roles in pursuit of the purposes of the Cadets and Junior Canadian Rangers (CJCR) and in conjunction with the stated purpose.

In addition, if a donation is made, a mailing address is required by, and will be provided to, the Canada Revenue Agency (CRA) through inclusion on any issued tax receipt.

Personal information may also be disclosed to comply with a subpoena or warrant issued or an order made by a court, person or body with the jurisdiction to compel the production of information, or to comply with rules of court relating to the production of records, or if the information relates to an offence under National or Provincial laws that has been or is about to be committed, or to activities suspected of constituting threats to the security of Canada.

The Squadron does not share mailing lists.

ACCURACY

Personal information will be as accurate, complete, and up-to-date as is necessary for the purposes for which it is to be used. Notification about changes to personal information, such as changes to telephone numbers and e-mail addresses may be required to maintain continued communication and record accuracy.

SAFEGUARDS

The Squadron employs reasonable administrative and technical measures to ensure the security of personal information, including (but not limited to) policy training, restricted office access, locked cabinets, restricted file access, and passwords.

INDIVIDUAL ACCESS

An individual, upon submission of a written request, shall be informed of the existence, use and disclosure of his or her personal information and shall be given access to that information, to the extent that the Squadron has retained that information.

Requested information will be disclosed to the individual within 30 days of receipt of the written request at no cost to the individual, or at nominal costs relating to photocopying expenses, unless there are reasonable grounds to extend the time limit.

If personal information is inaccurate or incomplete, it will be amended as required.